Are you totally stressed out? Are you facing impossible deadlines and working 14 hours a day to get caught up? If you are you might have noticed that your desk is getting piled higher and higher. All sorts of stuff is accumulating, from junk mail to cd’s to magazines and books. Everything seems to be on your desk.
While your job and personal stresses are huge you probably have an additional amount of stress from not being able to see your desk. And even more stress from not knowing where things are on your desk. The problem is you don’t have the hours it will take to sort through the piles and put things away. What do you do?
Here is a 5 minute drill that will get your desk cleaned off and reduce your stress level immensely. You’ll need a few items to get started.
1. Cardboard filing box with lid
2. Trashcan
3. Empty Inbox
4. Cleaning rag
5. Furniture polish
6. Watch with second hand
Once you have the items ready, enter your office and put the items on the floor next to your desk. Sit in your desk chair, make a note of the time on your watch and count down 5-4-3-2-1… GO.
This is a race and you only have 5 minutes to finish.
Take all of the stuff off of your desk and put it in a pile in an open area of your office. Pull up your office chair and start going through the pile quickly. If the item is obvious trash throw it in the trash can. If it is something that requires immediate attention or is very important (bill etc) put it in the inbox. Put any books or magazines quickly back in your bookcase. Old magazines go in the trash. Pens and pencils go into your desk drawer. All of the other items go in the filing box.
Don’t stop on an item. If you have doubts put it in the filing box. One the pile is sorted put a lid on the box and put it under your desk or out of sight. Take the cleaning rag and clean the desk surface. Empty the trash can. Put the chair back in front of your desk. Sit down and give a sigh of relief.
While you haven’t completely solved the problem, you have put your items in a trusted place. Important items are in your inbox, trash has been discarded and all of the clutter is out of sight and out of mind. You’ll still need to go through the filing box when you have an hour to spare but your stress level has been greatly reduced. A clean desk brings on a sense of calm and you’ll be much more efficient now. If you need something from the box you’ll know where it is. All of this stress reduction in only 5 minutes. Enjoy!